The “categories and tags” page is accessed through Manage > Categories. Only admin users can access the page.

PodHawk allows you to classify your posts in two ways – categories and tags. You need to define categories in advance (on the categories and tags page). You can make up new tags when you create or edit a posting.

Recording page 2 allows you to allocate a posting to up to four different categories, using drop-down lists of the categories which you have already defined. Recording page 2 also allows you to attach tags (as many as you like) to a posting. When you start typing in the tags input box on Recording page 2, PodHawk will prompt you with the names of tags which you have used on other postings. You can select one or more of these; or you can create a new tag simply by typing it. Use spaces to separate tags. If your tag contains a space, replace the space with an underscore (_); PodHawk will remove the underscore when it displays the tag on the webpage.

Use the “categories and tags” page to create new categories, or to amend or delete existing categories. On each line there is a tick-box “hide” (PodHawk 1.83 and later). Hidden categories are not displayed to your users on your web page. You might for example want to allocate posts to a category so that you can find them quickly (on the Search for Postings page), without this being visible to your users. Or you might want to use the Multiple Themes plugin (PodHawk 1.83 and later) to associate a category with a theme, again without this being visible to users.

The “categories and tags “ page also allows you to attach a tag to all posts in a given category; and to undertake some basic management of your tags – to delete tags, to amend them or to associate particular tags with a particular category.


What Cookies does a PodHawk Website set?

Cookies are small text files which a website sends to a user’s browser. they can contain information about choices which the user has made on the website, which links she/he has clicked etc. EU law now requires websites to tell users about their use of cookies and seek their consent.

PodHawk web pages (ie the “frontend”) webpages of your site do not set cookies in users’ browsers. However, if you add, for example, Google ads or Google analytics to your site, these may set cookies (eg when a user clicks an advertising link) and you may need to tell users about this.

The PodHawk backend (admin) pages will set a cookie if a user clicks the “remember me” box on the login page. This cookie identifies the user, and allows access to the backend pages without logging in every time. This cookie expires after a week – after this time, the user will need to login again.

In addition, the backend pages set cookies to allow PodHawk to retrieve the right session data from the database. This data includes information about which user is logged in, and choices which the user has made (eg search criteria for posts or images). These session cookies die at the end of the user’s session (after 20 minutes of no activity).

The install programme similarly uses session cookies to remember choices which the user has made.



PodHawk contains an Image Manager which you can use to upload and manage images to use in your posts.

To access the Images manager, click Manage > Images (if you are an admin user) or Navigation > Images (if you are a non-admin user). The Images Manager requires the PHP GD extension (which is normally installed by default); in addition, Javascript needs to be enabled on your browser. The Manager’s opening page displays a message confirming this.

From the opening page, you can either search for an image which is already in your “images” folder, or upload one or more images from your computer. The result of a search, or the image files uploaded, are then displayed as a list. Clicking on the thumbnail image at the left of each row will display the image at full size in a lightbox, with information about the image name, its width, height and size, and the date it was uploaded.

There are then options to delete, rename or resize each image. You may need to resize your image for example to fit the column of your webpage where posts are displayed. Resizing is done in a straightforward proportionate way – you set the new width which you want (in pixels) and the image height will adjust in proportion. If you require more sophisticated editing (eg to crop the image or to adjust its colour balance) it is suggested that you use photo-editing software on your computer before you upload the image file.

You can include images in your posts in one of two ways. If you use the TinyMCE Editor, you will find a small “images” icon in the bottom right hand corner of the Tiny MCE control panel.


Clicking on the icon gives you an “insert image” popup. (if the popup does not appear, check your browser settings and allow popups from your site.) Click on “Image list” – this will give a drop-down list of all the images in your images folder. Select the one you want. Tiny MCE will then populate the box for the image URL automatically. You can then set the alignment of the image (eg to the left of the page), and how much border you want around the image (pixels), and how much blank space you want top and bottom, and on either size. If you want to alter the display size of the image, put in the dimensions you want (in pixels) in the “dimensions” boxes. When you are ready, click “insert”.

If you are using the Textile editor or Raw HTML, the PodHawk image manager provides a simple way to write the HTML needed to place an image on your webpage. From the list of images (see above) click “Make HTML tag” on the row for the image you want. This will give a page where you can set how you want your image to display. Choose whether you want a normal image, or a thumbnail image which expands to a lightbox when clicked. There is on-page guidance to help you enter the correct details. When you are ready, click “Make HTML”. A further page will display the HTML you need in a text area. Click to highlight the HTML, copy and paste in the message area of Recording Page 2.


Author Permissions

PodHawk uses a very simple hierarchy of permissions.

At the top are “admin users” who can do anything on the website. Only admin users are able to access the following backend pages:

  • Settings
  • Authors
  • Categories
  • Players
  • Plugins
  • Utilities
  • PHP Information

Other users who try to access these pages will be told that they are not invited!

Authors who are not “admin users” have permissions which relate to their ability to create, edit and publish postings. (Permission to “Create” and “edit” a posting includes the ability to upload an audio or other media file to attach to the posting, and images to include in the posting, as well as to write the text to appear on the web page.) The most restricted permission level is one which allows an Author to create and edit their own postings, but not to publish them (ie to put them on air). The next level allows an Author also to publish their own postings. Authors who only have “edit own” and/or “publish own” permissions may access postings from other authors on Recording page 2, but they will be unable to make any changes.

At the next level are Authors who can edit and/or publish posts created by themselves or by any other Author, but who do not have the ability to change Settings or other aspects of the way the site works.

All Authors can access comments on the backend “Comments” page, but only Authors who have edit privileges for the post to which a comment relates are able to edit or delete that comment.



“Authors” are users who have the authority to access some or all of the backend administration pages, and to create and edit postings and put them on air.

When you first set up your PodHawk site, you – the creator of the site – are the only author. Your details are on the backend “Authors” page, which you can access from Manage > Authors in the menu on the left of the page. You will see the word “Admin” beside your name. that means that you are an Admin user with power to do anything. (Anything? Well, not quite anything. You will find that you are unable to delete yourself from the list of authors, for obvious reasons!) There is more information here about Author permissions.

As an admin user, you can create other Authors if you need to. Simply add their name, login name and email address in the blank boxes , and click “Create new author”. You will be taken to a second Authors page where you can edit the details and permissions for the new user. First, it is good to give the new user a login name which is different from his/her “nickname” or screen name. Then you should consider what permissions you want the user to have. Finally, give the Author a password so that they can access the backend pages, and click save to save your changes.


As an Admin user you can edit these details at any time, or remove users entirely.